Creating an Email Group in Outlook: Simplify Communication
Once you’ve synced Outlook with Gmail or any other email clients, you can streamline your work communication. If you frequently contact a large group of people, the next step is to create an email group in Outlook. This will save you valuable time, eliminating the need to manually add recipients every time you send a group email.
Creating an Email Group in Outlook
In Outlook, a contact group is what Microsoft calls an email group. Although it has a different name, its purpose remains the same. It allows you to create a separate mailing list where you can add a group of people. By doing so, you can send them all messages in one go. You can include approximately 60 to 120 contacts in an Outlook contact group. Keep in mind that the limit is measured by KB rather than the number of contacts, which is why the number may vary.
- To begin, open the Outlook app on your PC.
- On the left, click the people icon.
- Next to the “New Contact” option in the drop-down menu, choose Contact Group.
- In the group text box, type the name of the group.
- Click Add Members.
- Select the method you prefer for adding contacts.
- Once you have finished adding members, click Save & Close.
- When composing a new email in Outlook, simply type the name of the contact group in the recipient text box.
Depending on whether you add the email group in the To or CC field, all recipients will be able to see others on the chain.
If you prefer using Gmail on the web, you also have the option to create an email group in Gmail.
Editing an Email Group in Outlook
Feel free to add or remove people from your Outlook email group at any time. You can also change the name of the contact group after creating it.
- First, open Outlook.
- Next, find and click on the icon that looks like a person, which you’ll see on the left side of the screen.
- Now, double-click on the contact group you want to make changes to.
- To change the name of the group, just click on the text box and type in the new name.
- If you want to add new contacts to the group, click on “Add Members”.
- Once you’ve made all the changes you want, remember to click on “Save & Close”.
To remove someone from the email group, simply select their name from the contact group and click on “Remove Member” or press the “Del” key on your keyboard. Don’t forget to choose the “Save & Close” option when you’re finished.
When you delete a member from your contact group, it won’t remove them from your contact list.
How to Remove an Email Group in Outlook
If you no longer need an email group, you can delete it in Outlook to keep things organized. Just remember that once you delete a group, there’s no going back. It’s a permanent deletion. However, deleting an email group won’t impact the emails sent to that group.
- First, open Outlook.
- Next, click on the people icon on the left.
- Then, double-click on the contact group you want to edit.
- Finally, click on the Delete Group button in the menu at the top, and confirm your decision.
Using Contact Groups in Outlook to Make Group Emails Effortless
It might not seem like much, but trust me, utilizing contact groups in Outlook can save you a ton of time. Believe it or not, there’s even a neat trick that allows you to sync your Slack status with your Outlook calendar. It’s a breeze to set up, and it’s a great way to keep people informed about what you’re up to at any given moment.
Frequently Asked Questions
Q: Will people be notified if I add or remove them from a contact group in Outlook?
A: No, when you create a contact group in Gmail, it’s your private group. The only way someone will know they’ve been added to the group is if you choose to share it with them.
Q: Can I create contact groups in Gmail?
A: Unfortunately, contact groups created in Outlook can’t be used in Gmail. However, if you primarily use Gmail, you have the option to create an email group directly within Gmail.
