Creating a Shortcut in Format Painter: A Step-by-Step Guide

Creating a Shortcut in Format Painter: A Step-by-Step Guide

Hey there! Today, I’m going to show you how to create a shortcut in Format Painter. It may sound complicated, but trust me, it’s super easy. Let’s get started!

First things first, let me explain what Format Painter does. It’s a simple tool that allows you to copy formatting from one place to another in just a few clicks. It’s a real time-saver, especially when you’re working on a document with multiple sections and want to keep everything consistent.

Now, let’s dive into creating that shortcut. Here’s what you need to do:

Step 1: Open the document or spreadsheet you’re working on. Make sure you have some text or cells that you want to format.

Step 2: Find the Format Painter button. It usually looks like a paintbrush and can be found in the “Home” tab of your toolbar.

Step 3: Click on the Format Painter button. This will activate the tool and allow you to start copying formatting.

Step 4: Now, here’s where the shortcut comes in. Instead of just clicking once on the text or cells you want to format, double-click on the Format Painter button. This will lock the tool in a sort of “copy mode”.

Step 5: Next, go ahead and select all the text or cells you want to format. Just click and drag your cursor over them. It’s like you’re painting them with the formatting brush!

Step 6: Once you’re done selecting, release the mouse button. And voila! The formatting is now applied to your selected text or cells.

See? Creating a shortcut in Format Painter wasn’t so hard after all. With just a double-click on the Format Painter button, you can quickly copy formatting wherever you need it.

Before I wrap up, here’s a quick tip for you: If you want to copy formatting to multiple places, just double-click on the Format Painter button again. This will keep the tool in “copy mode” until you press the Esc key or click the Format Painter button again.

So there you have it! Now you know how to create a shortcut in Format Painter. Give it a try next time you’re working on a document or spreadsheet, and see how much time and effort it can save you. Happy formatting!

How To Create a Shortcut in Format Painter

Hey there! Have you heard of the Format Painter? It’s a super useful tool in Microsoft Office, like PowerPoint, Word, Excel, and Publisher. What it does is it lets you easily copy the format of one thing and apply it to another. Cool, right?

Let’s say you have a fancy font, a specific color, or a certain paragraph style in a Word document. You can use the Format Painter tool to apply that same formatting to another part of the text. It’s like magic!

In this article, I’m going to focus on some Format Painter shortcuts that will help speed up your workflow in Excel. I’ll also share some tips and tricks on how to make the most of this handy tool. Keep on reading!


Unfortunately, Excel doesn’t have a direct keyboard shortcut for the Format Painter tool. But don’t worry, there’s a workaround!

Shortcut Sequence

First, select the cell that has the format you want to use. Then, press Ctrl + C (or Cmd + C on a Mac) to copy it to the Clipboard. Now, choose the cells where you want to apply the same formatting and press Alt + E, S, T, and then Enter.

What’s happening is that you’re actually launching the Paste Special function and selecting the option to paste only the format. Alternatively, you can hold Shift + F10 instead of Alt + E, which brings up the cells Context menu. (Alt + E displays the regular system menu.)


If you want to have a real one-key shortcut, you can create a special macro. It might sound fancy, but it’s actually pretty simple! Here’s an example of what the macro looks like:

Sub PasteSpecialFormats()

If Application.CutCopyMode = False Then


MsgBox “No formatting in Clipboard”


Selection.PasteSpecial Paste:=xlFormats

End If

End Sub

Once you’ve created the macro, you can assign a shortcut to it, which makes using the tool much easier. Before running the macro, select the source cell and the target cells, and then press the assigned keyboard shortcut to apply the Format Painter.

Tips and Tricks

Here’s a neat trick: if you double-click on the Format Painter, it locks the tool. This means you can easily copy the formatting to cells that are not right next to each other. Just select the source cell, double-click on Format Painter, and click on all the target cells you want to have the same formatting. It’s a real time-saver!

That wraps up our tour of the Format Painter in Excel. I hope these shortcuts and tips help make your life a little easier and your work a little more stylish. Happy formatting!

Tips and Tricks

Important: Don’t forget to click the Format Painter again after you finish copying the format. If you don’t, it will apply the selected format wherever you click.


You don’t have to take your hands off the keyboard to use the Format Painter tool in Word. Actually, Format Painter is like a different version of the copy/paste shortcut you already know (Ctrl + C/Ctrl + V). Specifically, to use the Format Painter, you press Ctrl + Shift + C to copy and Ctrl + Shift + V to paste.

Let’s say you highlight an entire paragraph and press Ctrl + Shift + C. This action will copy all of the formatting. That means when you paste, you’ll keep the style, spacing, bullets and numbering, character formats, indentation, and more.


So, when you just want to copy the font style of a few words or a sentence, the shortcut only copies the character/font formatting. This means that the formatting settings like italics, underline, bold, and the like will be applied when you paste. To paste the entire formatting, you need to include the marker at the end of a paragraph.

The Format Painter shortcut in Word is actually more powerful than the tool itself. It not only copies all the formatting if you select a whole paragraph, but it also copies other actions.

Here are a few things to note:

You can actually save the formatting you prefer. Once you press Ctrl + Shift + C, you can select where you want to apply the formatting and then press Ctrl + Shift + V as many times as you want. Of course, this only works as long as you don’t copy something else in a Word document.

Format Painter and the shortcut also work for Word graphics. It works best for native objects from AutoShapes, but you can also copy the format of an image, including the borders that come with it.

And now, let’s talk about PowerPoint

As I mentioned earlier, the Format Painter tool is available throughout the entire Microsoft Office suite. The great thing is that the same basic principles and shortcuts apply to most programs, except for Excel. In other words, you can copy and paste the format in PowerPoint using Ctrl + Shift + C and Ctrl + Shift + V. Here are the steps:

Step 1

Select the object or text you want to copy. The tool and shortcut work for any object and text in PowerPoint documents.

Step 2

Once you have the source object or text highlighted, press Ctrl + Shift + C to copy the entire formatting. Alternatively, you can click on the Format Painter tool in the Home tab.

Format Painter tool

Hey there! Did you know that when you hit a certain shortcut or click on the paintbrush icon, the cursor changes to a paintbrush? It’s a pretty handy feature, and it works in all programs that have this tool.

Step 3

Now, here’s the best part: all you have to do is select the object or text you want to change and press Ctrl + Shift + V. It’s as simple as that! You can keep pasting the changes to other objects without going back to the second step. Oh, and if you double click on the Format Painter, it works like a lock, just like in Excel or Word.

Giving the Final Touch

The Format Painter tool is a real lifesaver, especially when you need to make large documents look consistent. And guess what? The shortcuts are super easy to remember – Ctrl + Shift + C to copy the format and Ctrl + Shift + V to paste it.

How often do you use the Format Painter? Which program is your favorite for using it? Do you mostly use it in Word, PowerPoint, or maybe Excel? Share your thoughts in the comments below!

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