How to Convert your Google Sheets Spreadsheets into PDFs

How to Convert your Google Sheets Spreadsheets into PDFs

Hey there! I’m here to show you a nifty trick on how to transform your Google Sheets spreadsheets into snazzy PDFs. It’s a piece of cake, so let’s get started!

First things first, open up your trusty Google Sheets and locate the spreadsheet you want to transform into a PDF. Once you’ve found it, give it a gentle click to open it up. Awesome job!

Now, take a look at the top of your screen. See that nifty menu up there? Give it a click and select the “File” option. Makes sense, right? Now, you’ll see a whole bunch of choices appear. Look for the “Download” option and give it a little click.

Now comes the fun part. After clicking “Download,” you’ll see a few more options appear. You’re looking for one specific option, my friend – the “PDF Document” option. Click on it, and voila! You’re almost done.

Last but not least, decide where you want to save your brand-new PDF masterpiece. Choose a folder on your computer where you’ll be able to find it easily. Once you’ve selected the perfect spot, click “Save” and watch the magic happen. Your Google Sheets spreadsheet is now a shiny PDF!

Wasn’t that a breeze? Now you can effortlessly transform your Google Sheets spreadsheets into cool PDFs whenever you need to. I hope this little tutorial was helpful. Happy PDF-ing!

Hey there! So, guess what? You’ve got your Google Sheets file all set and ready to go – fantastic! Now, the next step is to send it to your business partners. But hold on a second, there might be a teensy little problem. You see, anyone who has access to that file can make unwanted changes to it. Yikes, right?

But hey, no need to panic! Luckily, there’s a simple solution. You can actually convert your Google Sheets file into a PDF. Cool, huh?

And here’s the best part: not only will all your precious information be saved exactly as it is, but the PDF version will also look more compact and easier to read. Sounds like a win-win situation to me!

Now, without further ado, let me show you the quickest way to make that conversion. It’s a piece of cake, I promise.

How to Create a Copy of Your Google Sheets File in PDF

What I’m going to show you is how to make a copy of your Google Sheets file. This way, your original file will be safely stored in your Google Drive. But don’t worry, you’ll have a copy of the same information in another format – PDF. Just follow these simple steps using Google Chrome or any other browser you prefer:

  1. Open your Google Drive.
  2. Open the Google Sheets file you’d like to convert to PDF.
  3. Click on File.
  4. Select “Download as” and choose PDF document.
  5. Adjust the PDF settings to your liking.
  6. Click on “Export”.
  7. And that’s it! The file will now be downloaded as a PDF on your computer. You can easily share it with your colleagues, as it presents a more professional appearance than a simple spreadsheet.

Customizing your PDF Copy

The best part is that you can customize your PDF file before exporting it. You don’t need any other app or website for this. Look for the “Settings” tab located below the “Export” option on the right side of your screen. Here are the options you can adjust:

  1. Paper size
  2. Page orientation
  3. Scale
  4. Margins
  5. Page Breaks
  6. Formatting
  7. Headers and Footers

If you have specific standards or company rules to follow, be sure to stick to them. Otherwise, you have the freedom to customize the document however you see fit.

In addition, you can choose whether to export just the current sheet or the entire Google Sheets workbook. This option is available right below the “Export” tab.

Problem 1: I Can’t Print It

If you can only save the PDF to your computer but can’t print it, don’t worry. This is a common issue caused by your settings. Maybe you accidentally turned on the option to automatically save your PDFs, so you don’t see the Print dialog box. Here’s how to fix it:

  1. Click on Menu.
  2. Click on Settings.
  3. Open the Privacy and Security section.
  4. Open Site Settings.
  5. Select “Additional content settings”.
  6. Select PDF documents.
  7. You should now see the “Download PDF files instead of automatically opening them in Chrome”.
  8. Turn this option off.

There you have it! Now, you can choose whether to save or print each file.

Problem 2: Unreadable Characters

Some users have complained that even when they did everything right, their PDF copy seemed strange. They couldn’t read some of the characters, which can ruin the whole document. According to Google Support, this happens because of using a non-standard font.

It turns out that Google can’t convert every font to PDF correctly. The solution is simple: use a different font. With numerous fonts available, finding a suitable replacement is easy. We believe Google is working on fixing this issue, so a solution should be coming soon.

Can I Do This on My Phone?

Yes, you can convert Google Sheets into PDF from your phone too! However, you can’t do it from your browser. You’ll need to download the Google Sheets app. Don’t worry, whether you have an iPhone or an Android phone, there’s a version for both. Here’s what you need to do:

  1. Open the Google Sheets file you want to convert to PDF.
  2. Tap on the three dots menu icon at the top right.
  3. Tap on Share & export.
  4. Select Save As from the options.
  5. Choose PDF Document.
  6. Tap on Ok.

So easy! You can now attach a PDF to an email. Plus, you can even print PDFs from your phone. Just make sure your phone and printer are connected to the same Wi-Fi network.

The best thing about the Google Sheets app is that your work is automatically saved. You can use it offline too, whenever you have a spare moment during the day. You won’t have to worry if you’ve pressed Save or not.

Google Sheets or PDF

It’s hard to say which option is better since both have their advantages. It depends on what you want to do with the document. If you need to print it, PDF format is better as it looks more professional. Plus, you can customize the PDF’s appearance, which is fantastic.

As mentioned earlier, if you’re sending a document to external partners, choosing PDF ensures that no one can tamper with your data.

However, there are situations where a spreadsheet is a better option. Let’s say you’re collaborating with a team, and you haven’t finalized the document yet. Google Spreadsheets allow everyone to add new details, and you can all work on the spreadsheet at the same time.

Moreover, you can set up notifications to track the progress in real-time whenever someone modifies the file.

You Get to Choose

Now you know how to convert Google Sheets files into PDF, anytime you want, even from your phone. The best part is you don’t need a third-party app since everything can be done within Google Sheets.

So, do you prefer spreadsheets or PDFs? Why? Which one do you use more often? Let us know in the comments section below.

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