Migrating from Outlook to Google Workspace: A User’s Guide

Migrating from Outlook to Google Workspace: A User’s Guide

So, you’ve decided to make the switch from Outlook to Google Workspace, but you’re not quite sure where to start. Don’t worry, I’ve got you covered! In this guide, I’ll walk you through the process of migrating all your important data and settings from Outlook to Google Workspace seamlessly.

First things first, let’s talk about why you should consider making the move. Google Workspace offers a range of powerful tools and features that can enhance your productivity and collaboration. With its cloud-based platform, you can access your emails, contacts, and calendar from anywhere, on any device. Plus, with Google’s robust suite of apps, like Google Docs and Google Drive, you’ll have all the tools you need to get things done efficiently.

Now, let’s dive into the nitty-gritty of the migration process. Here are the steps you need to follow:

1. Set up your Google Workspace account: If you haven’t already, go ahead and create a Google Workspace account. This will be your new email and productivity hub.

2. Export your Outlook data: In Outlook, you’ll need to export your emails, contacts, and calendar events into a file format that Google can understand. Follow the instructions in Outlook to export each of these items separately.

3. Import your data into Google Workspace: Once you have your exported files, it’s time to import them into Google Workspace. Simply log in to your Google account, go to the relevant app (Gmail for emails, Contacts for contacts, and Calendar for calendar events), and follow the prompts to import your data.

4. Set up Gmail: The next step is to set up Gmail to receive your Outlook emails. You can either forward your Outlook emails to Gmail or use Gmail to check your Outlook account. Choose the option that works best for you.

5. Configure your settings: Now that your data is safely imported, it’s time to configure your settings. This includes setting up your signature, organizing your folders, and customizing your notifications. Take your time to make these adjustments to ensure that everything is just the way you like it.

6. Learn the new tools: As you start using Google Workspace, take some time to familiarize yourself with the new tools and features. Google offers ample resources to help you make the most of their suite of apps. Explore their online tutorials, forums, and support options to become a Google Workspace pro.

7. Say goodbye to Outlook: Once you feel comfortable with Google Workspace and have successfully migrated all your data, it’s time to say goodbye to Outlook. Uninstall the Outlook app from your devices and enjoy the seamless experience offered by Google Workspace.

Migrating from Outlook to Google Workspace may seem like a daunting task at first, but with a little patience and guidance, you’ll be up and running in no time. So, go ahead, make the switch, and embrace the power of Google Workspace for your productivity needs. You won’t regret it!

How to Migrate from Outlook to Google Workspace

Hey there! If you’re tired of Outlook and want a better experience, Google Workspace is the way to go. It’s a fantastic productivity and collaboration tool for businesses, offering a wide range of features that Microsoft’s alternative just can’t match. So, let me show you how to make the switch.

During the migration process, there are a couple of things you need to keep in mind. First, make sure you save your Outlook PST file. The GWMMO tool (Google Workspace Migration for Microsoft Outlook) only works with writable PST files, not read-only ones. Also, be aware that the tool doesn’t remove duplicates while migrating, so if you have Outlook notes and RSS feeds, you might run into some trouble moving them to Google Workspace.

If you’re only using Gmail, you can easily sync Outlook with it.

Migrating from Outlook to Google Workspace Using GWMMO

Migrating from Outlook to Google Workspace is pretty straightforward and can be done quickly with the GWMMO tool.

1. Setting up a Google Workspace Account

First things first, you’ll need a functioning Google Workspace account to transfer your files to.

  1. Go to Google Workspace.
  2. Click on Get Started.
  3. Enter your business name, number of employees, and region.
  4. Fill in your name and email address.
  5. You can use your current Gmail or company email for the workspace account. If you use a Gmail account, it will be added to Google Workspace.
  6. Once you’re done, log in to your Gmail account. You can try the 14-day trial or choose a premium plan based on your budget.

2. Install the GWMMO Tool

Now that you have a Google Workspace account, the next step is installing the GWMMO tool for the migration.

  1. Go to the Google Workspace Migration for Microsoft Outlook page.
  2. Download the GWMMO tool from there.
  3. Install the app on your Windows PC.
  4. Open the GWMMO tool from your PC’s Start Menu.

3. Export Outlook PST File from the Outlook App

To transfer your Outlook files to Google Workspace, you’ll need to save your Outlook mail’s Personal Storage Table (PST) file on your PC. Here’s what you need to do:

  1. Open the Outlook App.
  2. Click on File and select Open & Export.
  3. Next, click on Import/Export.
  4. Select Export to a file and click Next.
  5. Select the Outlook Data File(.pst) option.
  6. Select the mail folders you want to export and click Next.
  7. Save the Outlook PST file on your local drive.
  8. Once it’s saved, click Finish.

You can also set a password for the PST files when exporting, so don’t forget to note it down somewhere.

4. Using the GWMMO Tool for the Migration

Now that you have your PST file ready, it’s time to use the GWMMO app for the migration.

  1. Launch the GWMMO tool.
  2. Enter your Google Workspace email.
  3. You’ll be directed to your browser to grant access to your Gmail. Click Allow and enter the authentication code if needed.
  4. Choose the Outlook PST file you saved on your local drive.
  5. Select the data you want to migrate.
  6. Wait for a few minutes and click OK when the migration process is done.

You’ll see that the migrated Outlook PST file is now organized under an “export_files” label in Gmail.

Backup Before Migration

If you’re ready to boost your productivity and efficiency at work, consider migrating to Google Workspace. It offers a lot of value for your money, and although Outlook is great, Google Workspace has some fantastic perks and benefits. Just make sure you have a backup of all your files and a plan in case you need to go back to Outlook.


Q: What is G Suite sync for Microsoft Outlook?

A: G Suite sync for Microsoft Outlook is a plugin that allows users to synchronize their email, calendar events, contacts, notes, and tasks between their new Google Account and Outlook. It’s perfect if you’ve recently switched to Google Workspace but still have employees who prefer using Microsoft Outlook.

Q: Can I migrate my existing Microsoft Exchange Server emails to Google Workspace?

A: Absolutely! If you’re using Microsoft Exchange Server 2003-2016 or Exchange Online (Microsoft 365), you can easily migrate your email data to Google Workspace using the data migration service. It’s a seamless process.

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