Adding Flight Information to Your Google Calendar

Adding Flight Information to Your Google Calendar

Hey there! Today, I’m going to show you how to easily add your flight information to your Google Calendar. Trust me, it’s a real game-changer!

So, let’s dive right in. First things first, you need to access your Google Calendar. Once you’re there, find the date of your flight and click on it. A pop-up window will appear, giving you the option to create an event. Click on that.

Now, here comes the fun part. In the event creation window, you’ll see a little box that says “Add description.” This is where we’ll enter all the juicy flight details! You can include things like the flight number, departure time, and even the airline you’re flying with. Just type them in, and make sure you’re as specific as possible. This will make it easier for you to find the information later.

But wait, there’s more! If you want to take it a step further and really impress yourself, you can also add a link to your flight confirmation email. Imagine having everything you need in one place, just a click away. Amazing, right? So go ahead and copy that link from your email, come back to the event creation window, and paste it into the description box. Voila!

By now, you’re probably wondering if there’s anything else you can do to make this even more awesome. Well, lucky for you, there is! If you want to receive a reminder about your flight, simply click on the “Add a reminder” box below the description. You can choose when exactly you want to be reminded, whether it’s a day before, a few hours before, or even a week before your flight. It’s totally up to you!

Once you’ve filled in all the necessary information and set your reminder, just click on the “Save” button. And there you have it – your flight information is now safely stored in your Google Calendar. No more digging through emails or searching for that scrap of paper with your flight details. It’s all in one place, easily accessible whenever you need it.

So, the next time you’re planning a trip, take a minute to add your flight information to your Google Calendar. It’s a small step that will save you a lot of stress and hassle. Trust me, you’ll thank yourself later. Happy travels!

How to Add Flight Info to Google Calendar

When you book a flight ticket, Gmail usually adds the information to your Google Calendar automatically. But sometimes, the flight details don’t show up. Don’t worry! I’ll guide you through the various methods to add flight info to Google Calendar, both automatically and manually.

How to Automatically Add Flight Info in Google Calendar

If your flight tickets were sent to your Gmail inbox, they should automatically appear as an event in Google Calendar. But if that’s not happening, you need to check your personalization settings.

These settings are also available for Google Workspace accounts. If you can’t find them, ask your Workspace admin to enable personalization for your account.

  1. Go to Gmail on the web.
  2. Click the Gear icon in the top-right corner.
  3. Select See all Settings.
  4. Under the General tab, look for Turn on Smart features and personalization in other Google products. Check the box if it’s not already checked.
    Turn On Smart Features In Gmail
  5. Next, go to Google Calendar.
  6. Click the Gear icon and select Settings.
  7. Scroll down to Events from Gmail.
  8. Enable Show events automatically created by Gmail in my calendar.
    Enable Events From Google Calendar
  9. For Privacy of email events, set the privacy setting to Only Me if it’s not already set.

Once you’re done, Gmail should automatically create the flight details as an event. If it doesn’t, wait for a while. You can also ask your friends or travel agent to re-send the email with the tickets to see if that triggers Google Calendar to create an event.

One great advantage of this feature is that it can read subsequent emails and update the flight timings and terminals if there are any changes.

How to Manually Add Flight Info to Google Calendar

You can always manually add your flight details to Google Calendar, just like creating any other event. But remember, it’s better to let Gmail add the details automatically because Google Assistant will notify you about delays and when you should go to the airport.

1. Using Gmail

You can create an event with flight details directly from Gmail on the web.

  1. Go to Gmail.
  2. Open the email with your flight information.
  3. At the top of the email, click on the three dots icon.
    Create Event from Gmail
  4. Click Create event.
  5. Finally, fill in all the flight details to save it in your calendar.
    Flight Event from Gmail

If you have multiple Google accounts, you can automatically have certain emails forwarded to your Gmail account. This way, your flight info will be automatically forwarded to your secondary Gmail inbox, and Google Calendar will gather all the available details.

2. Using Google Calendar

Alternatively, you can open Google Calendar on the web or use its Android or iPhone app to create an event with your flight information.

  1. Open Google Calendar and sign in with your Google account.
  2. On the left side, click Create > Event. On mobile, tap the Plus icon > Event.
    Create Event Google Calendar
  3. Enter the title, like “Flight to [destination]”.
  4. Next, enter the date and time of your flight. Use the multiple time zone feature in Google Calendar to enter the event end time in the same time zone as your flight.
    Save Event Google Calendar
  5. Add details like Location, Default Visibility, and Notification settings.
  6. Once you’re done, click Save.

On the plus side, you can add a background image to the manually created calendar entry to make it stand out.

Tip: Create Flight Info by Sending Itinerary to Yourself

If you want a simple way to add flight information to Google Calendar, you can do two things.

First, forward your flight ticket email to your Gmail account. Google should automatically detect it and add the details to your calendar.

If that doesn’t work, compose an email with the subject line Flight Itinerary, copy and paste all the contents of the email or PDF sent by the airlines into the email as plain text, and send it to yourself. This should make Google detect it as a new email and add the details to your calendar.

Adding Flight Info to Google Calendar is Easy

Not having your flight details saved in Google Calendar can be problematic. You won’t get updates or notifications about your flight. Luckily, there are several ways to effortlessly add your flight details to your calendar. So you won’t miss out on important flight updates.

If you have a website, you can embed Google Calendar into a page to let readers know about your travel plans automatically.


Q: How to share Flight Info from Google Calendar

A: To share flight info from Google Calendar, edit the event and add guests by entering their email addresses. This gives them access to the flight details you added to your calendar. Unfortunately, Google Calendar doesn’t support link sharing for events.

Q: Can Gmail track flight status & changes?

A: Yes, Gmail can track flight status and changes. When you receive a flight confirmation in Gmail, it automatically adds it to your events. And whenever there are flight status or change-related emails, the details are updated in the same event, so you can stay on top of everything.

Q: What if Google is not adding flight info to Google Calendar?

A: If you’ve received the details in your email, Google should be able to add them to your Calendar. If it’s not happening, you may have turned off smart product personalization across Google Products’ features. To fix this, go to Gmail Settings > General and enable Smart features and personalization in other Google products.

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